HIPAA Privacy Laws

January 1, 2018

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

The Health Portability & Accountability Act of 1996 (HIPAA) requires all health care records and other individually identifiable health information (Protected Health Information) used or disclosed to us in any form, whether, electronically, on paper, or orally, be kept confidential. This federal law gives you, the patient, significant new rights to understand and control how your health information is used. HIPAA provides penalties for covered entities that misuse personal health information. As required by HIPAA, we have prepared this explanation of how we are required to maintain the privacy of your health information and how we may use and disclose your health information.

Without specific written authorization, we are permitted to use and disclose your health care records for the purposes of treatment, payment, and health care operations.

•Treatment means providing, coordinating, or managing health care and related services by one or more health care providers. An example of this would be speaking with your primary care physician. However, in that case, I will ask you for an Authorization form from use, giving me permission to speak to another professional.

•Payment means such activities as obtaining reimbursement for services, confirming coverage, billing or collection activities, and utilization review. An example of this would be billing your insurance company.

•Health Care Operations include the business aspects of offering clinical services, such as quality assessment, auditing functions, cost analysis. An example would be a periodic assessment of documentation protocols.

In addition, your confidential information may be used to remind you of an appointment (by phone or mail), or provide you with information about treatment options or other health-related services. We will use and disclose your Protected Health Information when we are required to do so by federal, state, or local law. We may disclose your Protected Health Information to public health authorities that are authorized by law to collect information; to a health oversight agency for activities authorized by law included but not limited to: response to a court or administrative order, if you are involved in a lawsuit or similar proceeding; response to a discovery request, subpoena, or other lawful process by another party involved in the dispute, but only if we have made an effort to inform you of the request or to obtain an order protecting the information the party has requested. We may release your Protected Health Information to a medical examiner or coroner to identify a deceased individual or to identify the cause of death. We may use and disclose your Protected Health Information when necessary to reduce or prevent serious threat to your health and safety or to the health and safety of another individual or the public. Under these circumstances, we will only make disclosure to a person or organization able to help prevent the threat.

Any other uses and disclosures will be made only with your written authorization. You may revoke such authorization in writing, and we are required to honor and abide by that written request, except to the extent that we have already taken actions relying on your authorization.

You have certain rights in regards to your Health Protected Information, which you can exercise by presenting a written request to this entity.

•The right to request restrictions on certain uses and disclosures of Protected Health Information, including those related to disclosures to family members, other relatives, close personal friends, or any other person identified by you. We are, however, not required to agree to a requested restriction. If we do agree to a restriction, we must abide by it unless you agree in writing to remove it.

•The right to request to receive confidential communications of Protected Health Information from us by alternative means or at alternative locations.

•The right to request an amendment to your Protected Health Information.

•The right to receive an accounting of disclosures of Protected Health Information outside of treatment, payment, and health care operations.

•The right to obtain a paper copy of this notice from us upon request.

We are required by law to maintain the privacy of your Protected Health Information and to provide you with notice of our legal duties and privacy practices with respect to Protected Health Information. We are required to abide by the terms of the Notice of Privacy Practices currently in effect. We reserve the right to change the terms of our Notice of Privacy Practices and to make the new notice provisions effective for all Protected Health Information that we maintain. Revisions to our Notice of Privacy Practices will be posted on the effective date, and you may request a written copy of the Revised Notice.

You have the right to file a formal, written complaint with use at the address below, or with the Department of Health & Human Services, Office of Client Rights, in the event that you feel your privacy rights have been violated. We will not retaliate against you for filing a complaint.

For more information about our Privacy Practices, contact: 

Mel Langston, PhD, LPC

503-791-3181

mel@mellangston.com

 

For more information about HIPAA or to file a complaint:

The US Department of Health and Human Services

Office of Civil Rights

200 Independence Avenue SW

Washington, DC 20201

877-896-8775                                                                                                                 


"The only journey is the one within."
Rainer Maria Rilke